How to Post Your Event on CrateOS

If you organize car meets or shows, CrateOS makes it easy to manage your event from sign-up to showtime. Here's a quick guide on how to get listed, share your flyer, and handle registrations—all in one place.

Step 1: Sign Up as an Organizer

Go to crateonscene.com and click the Sign Up button in the upper right-hand corner. On the next screen, choose “I’m an Organizer” and enter the following:

• Business Name
• Email Address
• Password

Your account will require approval from the CrateOS admin team before you can access your Organizer Portal. Once approved, you’ll receive an email and can log in to begin creating events.

Step 2: Create Your Event

Inside your Organizer Portal, click Create New Event to get started. The form is straightforward, but here are a few things to note:

• Event Name – Keep it short and recognizable
• URL Slug – Automatically generated but can be customized
• Multi-Day Option – Enable if your event spans more than one day
• Event Time – Be precise. For example, 12:00 AM on the same day will be read as midnight (start of the day), not end of the night
• Description – Include rules, expectations, or roll-in details
• Location – Enter the venue or meet-up spot
• Event Image – Upload your flyer or promotional graphic—this is the image that will appear on the homepage and event page. CrateOS is designed to match Instagram's post format, so if you already have a flyer made for IG, you can use it here without needing a redesign.

After you submit, your event goes live immediately and is listed on the homepage. You’ll also receive a direct event link you can share on Instagram, stories, or group chats.

Step 3: Manage Your Event Details

Once your event is created, you’ll be redirected to your Event Dashboard. From here, you can manage everything that happens before and during the event.

📂 Upload Center

Upload documents and promotional assets for your event. Supported file types: PDF, DOC, DOCX, JPG, JPEG, PNG (max size: 20MB).

You can choose between:

• Public Documents: Available to anyone viewing the event page. Use this for things like parking maps, roll-in guides, or media kits.
• Approved Only Documents: Only accessible by drivers you’ve approved. Ideal for exclusive instructions or arrival details.

Tip: Upload a social badge—a graphic template with your event branding that approved drivers, vendors, or attendees can customize and share. These are perfect for social media posts and help promote your event even further.

🚘 Drivers List

This section shows all car owners who’ve submitted their vehicles for registration. You’ll be able to:

• View registration status: Pending, Approved, Denied, or Waitlist
• Mark payment status as Paid or Unpaid
• Add payment notes (optional)

You can update driver statuses any time to control your lineup and manage event capacity.

👥 Attendees List

This shows all attendees who RSVP’d to your event. Not everyone will RSVP, but this can give you a solid estimate of expected turnout.

Tip: Encourage people to RSVP by running a giveaway, merch raffle, or priority access promo. This gives you better insight into headcount and builds hype for your event.

📋 Event Day Instructions

Use this section to add last-minute details for attendees and drivers. These fields will appear on your event’s public page:

• Arrival Instructions
• Gate Instructions
• What to Bring
• Important Notes

Other Things to Know

• You can edit your event details any time—even after posting
• Your event is publicly listed once submitted—no approval required
• Driver and attendee data are always accessible in your dashboard

Need More Help?

For more organizer tips, check out other posts in the Organizer’s Room. If you have questions or need support, reach out to our team anytime.

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This article is part of the Organizer’s Room series—tools and tips for meet and show organizers using CrateOS.